Operations & Customer Success

Executive Assistant

About the Role

As an Executive Assistant, you will provide direct support to senior leadership and ensure the seamless operation of high priority workflows across TurboVets. You will manage scheduling, communication, coordination, and operational follow through, enabling executives to focus on strategic decision making and execution. You will bring organization, clarity, and reliability to fast moving environments while supporting cross functional alignment and operational discipline.

RESPONSIBILITIES

Manage calendars, scheduling, and coordination for executive leaders
Prepare agendas, briefings, and follow up actions for meetings and strategic sessions
Support communication and alignment across internal teams and external partners
Coordinate travel, logistics, and event planning as needed
Maintain documentation, records, and structured organization systems
Track action items, deadlines, and operational commitments across workstreams
Support confidential matters with discretion, accuracy, and professionalism
Anticipate operational needs and proactively remove administrative friction

QUALIFICATIONS

3 plus years of executive support or administrative operations experience
Strong organizational skills and the ability to manage multiple priorities
Excellent verbal and written communication across technical and non technical audiences
Proficiency with modern productivity tools and scheduling systems
Ability to work with discretion, reliability, and confidentiality
Bonus experience supporting executives in fast paced or high growth environments

WHO YOU ARE

A highly organized, detail oriented operator who thrives in fast moving settings
A proactive problem solver with strong communication and coordination skills
Reliable, steady, and committed to enabling leadership focus and organizational clarity

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Equal Opportunity Statement

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.